Welcome to Mil-Pac Technology

Electronic Forms Database

EDiForm maintains a database of shipments that are being processed electronically. Shipments are organized by contract, order and shipment numbers, or by user-assigned reference numbers, allowing for easy retrieval and reporting. These shipments start as a DD250 created by Mil-Pac applications (such as DD-FormStation and DD-Master) or as a plain-text file generated by MRP, ERP and other such systems.

Shipment / Invoicing Status

EDiForm keeps detailed information about the current status of each shipment under its control. From this screen an electronic DD250 can be reviewed, modified, or printed complete with its electronic approval stamp. Messages from the government representative regarding approval or rejection of a shipment can be reviewed on-line or printed. Information about rejected shipments can also be printed.

DD250 Acceptance Message

Upon acceptance of a shipment, a message like this will be transmitted by a government quality representative (QAR). On source-inspected shipments it is printed in Block-21A, in place of the QAR's signature. If the shipment was rejected, an explanation of the reason for rejection is sent by the QAR, and can be printed on the preliminary DD250 (in block 23) for review.

Preparation of Electronic Invoice

Once a DD250 has been approved, an electronic invoice can be generated and submitted immediately. EDiForm generates the invoice from exactly the same data as the DD250. The user simply needs to add any invoicing information which may not have been on the DD250, such as:

Invoice Number and Date
Invoice Total and Shipping Charges
Payment Terms
Contact Information

EDiForm maintains defaults for many of these fieds so that they do not have to be filled in each time. Note that electronic invoices for shipments made on paper DD250s can be made by simply skipping over the DD250 submission procedure described above.

Confirmation of Automatic Tasks

EDiForm is highly automated in its handling of the various tasks involved in creating EDI shipping and invoicing transactions, communicating with the government and interpretting responses. However, EDiForm allows the user complete control over the process.

EDI Transaction Error Detection

EDiForm performs many syntax checks during the translation of data into an EDI transaction. The specific results are presented to the user for review, as shown above. Mil-Pac's experience and focus on DoD shipping practices ensures user compliance with the latest ANSI-X12 and DoD Implementation Conventions.

EDI-Enabled Form Editor

EDiForm's EDI-enabled Form Editor makes it easy to correct EDI-related errors in the data by allowing the user to review and correct errors on the DD250 itself. The EDI-enabled Form Editor helps to ensure that DD250s are EDI-compliant by performing on-demand EDI syntax checking for both the 810 and 856 transaction sets.

Print Form Selection

EDiForm can print three different types of forms for each shipment, depending on the current status of the shipment. These form categories are:

Preliminary Shipper - a barcoded derivative of the DD250, that can be used as a draft document or WIP-traveler. Customized forms can be substituted to meet specific needs.
DD250 & DD250C - printed after approval with the electronic approval transaction code.
Commercial Invoice - to serve either as a paper invoice, accounting advice, or simply as a paper record of an invoice submitted electronically as an 810 transaction.

Print Form Configuration

EDiForm allows the user to configure the type and version of the form to be used for different purposes. This may include DD250s with custom Block-23 formats and other customized commercial forms.