Example of Automated Document Routing

DD250s electronically processed by the government can be automatically routed by EDiForm to the other users/systems. Documents can be routed according to whether or not they were approved. For example, approved DD250s might be passed on to Shipping for printing and Accounting for invoicing, while both approved and rejected DD250s would be passed back to the originator. The approval information received from the government representative can be merged into DD250s. This includes the transaction number and date, and the name and office code of the representative. Rejected DD250s can be printed with the rejection message printed in Block 23 or passed along with the message inserted into the Notes Section of the document.

The diagram above shows only one possible scenario. The flexible design of EDiForm, FormStation and AutoBarc allow for many different configurations for creating and processing electronic documents. DD250s can be created the FormStation, by ERP software packages such as Baan A&D, or by Mil-Pac's own DD-Master. Invoicing can be done electronically by EDiForm or other EDI systems, or with paper invoices created by FormStation or your own accounting system.

Configuring EDiForm for Document Distribution

EDiForm allows the user considerable control over how copies of electronic DD250s and invoices are distributed after processing. Controls can determine whether distribution is automatic or manual, and if each recipient gets only accepted or rejected documents, or both. The user can choose to send just the original DD250 or include the acceptance/rejection message (864) from the government. DD250s can be distributed in the document format used by Mil-Pac products, or translated into a plain-text format that can be read by other software systems.